Pre-boarding new employees: Get off to a flying start with this checklist
Welcome to our complete guide to optimizing your pre-boarding process! An effective pre-boarding strategy is crucial to the success of your recruiting process and can mean the difference between a new employee who starts enthusiastically or one who defects to the competition. In this blog, we explain what pre-boarding is, why it's so important, and how to make the process run smoothly. With our comprehensive checklist, you'll be assured of a flying start. Let's get started!
What exactly is pre-boarding?
Pre-boarding is the process between the time of contract signing and the first day of work for a new employee. It is an essential part of the recruitment process that ensures your new hire is as prepared as possible for his or her new role. This includes introducing them to colleagues, sending a welcome gift, and thus speeding up the actual onboarding process.
Why is pre-boarding so important? 5 benefits at a glance
- Increases self-confidence: It keeps the applicant excited and confirms that he or she has made the right choice.
- More connected: The new employee immediately feels part of the team and your company.
- Fully productive faster: Successful pre-boarding helps new employees get settled in faster.
- Realistic expectations: You paint a clear picture of what the job entails.
- Trump your competition: You keep your applicant interested in your job posting and reduce the risk that they will choose a competitor.
How do you ensure good pre-boarding? 9 Tips!
- Informal Introduction: Invite new colleagues to an informal meeting, such as a Friday afternoon drink or team meeting.
- Inform Colleagues: Inform the team of the new hire.
- LinkedIn Message: Have the team send a welcome message on LinkedIn.
- Pre-boarding Lunch: Organize a lunch for new colleagues.
- Background Information Sharing: Send information about your organization's vision, values and mission.
- Access to Internal Channels: Provide access to intranet and invite for newsletters and social channels.
- Technology Check: Make sure all technical aspects, such as computer and email, are ready.
- Schedule First Day Sharing: Share a schedule of practical information about the first day of work.
- Workplace Decorating: Decorate the new workplace with such items as flowers, cards or goodie bags.
Pre-boarding checklist
- Sharing additional inspiration and background information.
- Invite for an informal introduction.
- Share final appointments and hiring schedule.
- Inform colleagues about the new employee.
- Attractively decorate new workplace.
- Managing ICT issues: access to computer and systems.
In-depth Exploration of Pre-boarding
Pre-boarding is more than just a checklist; it's a strategy that reinforces your company's culture and increases new employee engagement. Let's dive deeper into some essential aspects:
The Role of Technology in Pre-boarding
In the digital age, technology plays a crucial role in pre-boarding. Digital tools can help streamline the
process, from sending welcome emails to offering virtual tours. Using an HR software, for example, can automate the process, giving new employees access to essential documents and information before they start.
The Importance of Personal Connection
While technology is important, the human touch is essential. A personal welcome message from the CEO, an introductory video of the team, or a virtual coffee break with colleagues can mean a lot to the new employee. These small gestures can help build a strong bond with the team and the organization.
Feedback and Adjustment
Feedback from new employees on your pre-boarding process is worth its weight in gold. By regularly soliciting feedback and reviewing your approach, you can make continuous improvements. This ensures that your process stays up-to-date and aligned with the needs of your employees.
Integration with Onboarding
Pre-boarding should flow seamlessly into your onboarding process. Make sure that pre-boarding information and activities align with onboarding. This ensures a smooth transition and a streamlined experience for the new employee.
Conclusion and Call to Action.
By following these steps, you will ensure that your new employee receives a warm welcome and is ready for a successful start. A well-implemented pre-boarding strategy is not only beneficial to the new employee, but also strengthens your organization's overall culture and efficiency.
Need more support? Our professionals are ready to help you with both pre-boarding and onboarding processes. Feel free to contact us to learn more about our comprehensive solution.
